Rewrite an email to sound professional
Make a rough draft clearer, more polite and more concise.
The prompt
Rewrite this email so it is clear, polite and professional, and at least 30% shorter. Keep all the facts, dates and requests. Use [British/American] English. Recipient: [who, and your relationship] Goal of the email: [what you need them to do] Draft: [paste your draft] Then list any part of my draft that might be misunderstood.
How to use this prompt
- Select Copy prompt.
- Paste it into your AI assistant (ChatGPT, Claude, Gemini, Copilot or similar).
- Replace every part in [square brackets] with your own details before sending.
- Review the answer and ask for changes — the first reply is a draft.
Tip: State the goal: it helps the AI decide what to cut.
Related prompts
Polite overdue payment reminder
Firm but friendly reminders for unpaid invoices, in three escalating versions.
Write three versions of an overdue invoice reminder: 1. Friendly reminder (a few days late) 2. Firm second reminder (2 weeks late) 3. Final notice (30+ days late) mentioning next steps Details: client name [name], invoice [number], amount [amount and currency], original due date [date], payment methods [bank transfer, mobile money, etc.], my late-payment terms [terms from contract, if any]. Keep each under 120 words. Do not threaten anything that is not in my terms.
How to use it
Only reference late fees or actions that are in your contract.
One-page business plan
Turn a rough business idea into a structured one-page plan you can test and refine.
Act as an experienced small-business adviser. Help me write a one-page business plan. Business idea: [describe your idea in 2–3 sentences] Location / market: [city, country or online] Target customers: [who they are] Starting budget: [amount and currency] Structure the plan with these headings: Problem, Solution, Target customers, Competitors and alternatives, Revenue model, Pricing, Marketing channels, Key costs, First 90-day milestones, Biggest risks. Keep each section to 2–4 bullet points. Where you are making an assumption, mark it with "(assumption)" so I know what to verify. Finish with the three questions I should answer before spending any money.
How to use it
Fill in the brackets with real details. The more specific your location and customers, the more useful the plan. Verify every assumption the AI marks before relying on it.
SWOT analysis with next actions
Get a balanced strengths, weaknesses, opportunities and threats analysis that ends in actions.
Create a SWOT analysis for my business. Business: [what you do] Customers: [who buys from you] Competitors: [name 2–4] Current situation: [revenue stage, team size, recent changes] For each quadrant give 3–5 specific points tied to the details above, not generic statements. Then add a section called "So what?" with 5 concrete actions that use a strength to capture an opportunity or reduce a weakness or threat.
How to use it
Give honest weaknesses: the analysis is only as useful as the inputs. Use the 'So what?' actions as the start of your plan.