Skip to content
AI Resource Hub

AI prompts for business emails

Copy-ready prompts for business emails. Replace the [brackets] with your own details for the best results.

Business emails

Rewrite an email to sound professional

Make a rough draft clearer, more polite and more concise.

Rewrite this email so it is clear, polite and professional, and at least 30% shorter. Keep all the facts, dates and requests. Use [British/American] English. Recipient: [who, and your relationship] Goal of the email: [what you need them to do] Draft: [paste your draft] Then list any part of my draft that might be misunderstood.

How to use it

State the goal: it helps the AI decide what to cut.

Details
Business emails

Polite overdue payment reminder

Firm but friendly reminders for unpaid invoices, in three escalating versions.

Write three versions of an overdue invoice reminder: 1. Friendly reminder (a few days late) 2. Firm second reminder (2 weeks late) 3. Final notice (30+ days late) mentioning next steps Details: client name [name], invoice [number], amount [amount and currency], original due date [date], payment methods [bank transfer, mobile money, etc.], my late-payment terms [terms from contract, if any]. Keep each under 120 words. Do not threaten anything that is not in my terms.

How to use it

Only reference late fees or actions that are in your contract.

Details

More business prompts