Quick reply drafts
Draft short replies to emails in three tones.
The prompt
Draft a reply to this email: [paste]. What I want to say: [your answer in a few words, e.g. "yes but next week"] Give three versions: brief (2 sentences), friendly, and formal. Keep my answer exactly as I stated it.
How to use this prompt
- Select Copy prompt.
- Paste it into your AI assistant (ChatGPT, Claude, Gemini, Copilot or similar).
- Replace every part in [square brackets] with your own details before sending.
- Review the answer and ask for changes — the first reply is a draft.
Tip: Pick one and adjust names and details before sending.
Related prompts
Triage a backlog of emails
Decide what needs a reply, what to archive and what to delegate.
Here are subject lines and short previews of emails in my inbox: [paste — remove sensitive details] My role: [role] Sort them into: Reply today, Reply this week, Delegate, Read later, Archive. For the "Reply today" group, draft a one-line reply idea for each.
How to use it
Don't paste confidential email contents into tools your organisation hasn't approved.
Prioritise your to-do list
Sort tasks by urgency and importance and decide what to drop.
Here is my to-do list: [paste tasks, with deadlines where known] My main goals this month: [goals] Sort the tasks into an Eisenhower matrix (Urgent & important, Important not urgent, Urgent not important, Neither). Then tell me: the 3 tasks to do first today, what to schedule, what to delegate (and to whom, if I've mentioned people), and what to drop. Ask me about any task where the deadline or importance is unclear.
How to use it
Be honest about your goals: they determine what counts as important.
Weekly review
Reflect on the past week and set up the next one.
Guide me through a weekly review. Ask me these questions one at a time and wait for each answer: 1. What did I finish this week? 2. What didn't get done, and why? 3. What drained my energy? 4. What's coming up next week (deadlines, events)? 5. What are my top 3 outcomes for next week? After my answers, summarise the week in 3 bullets and propose a simple plan for next week with time blocks for my top 3 outcomes.
How to use it
Do this at the same time each week, e.g. Friday afternoon.