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AI prompts for email management

Copy-ready prompts for email management. Replace the [brackets] with your own details for the best results.

Email management

Triage a backlog of emails

Decide what needs a reply, what to archive and what to delegate.

Here are subject lines and short previews of emails in my inbox: [paste — remove sensitive details] My role: [role] Sort them into: Reply today, Reply this week, Delegate, Read later, Archive. For the "Reply today" group, draft a one-line reply idea for each.

How to use it

Don't paste confidential email contents into tools your organisation hasn't approved.

Details
Email management

Quick reply drafts

Draft short replies to emails in three tones.

Draft a reply to this email: [paste]. What I want to say: [your answer in a few words, e.g. "yes but next week"] Give three versions: brief (2 sentences), friendly, and formal. Keep my answer exactly as I stated it.

How to use it

Pick one and adjust names and details before sending.

Details

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