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AI prompts for time management

Copy-ready prompts for time management. Replace the [brackets] with your own details for the best results.

Time management

Prioritise your to-do list

Sort tasks by urgency and importance and decide what to drop.

Here is my to-do list: [paste tasks, with deadlines where known] My main goals this month: [goals] Sort the tasks into an Eisenhower matrix (Urgent & important, Important not urgent, Urgent not important, Neither). Then tell me: the 3 tasks to do first today, what to schedule, what to delegate (and to whom, if I've mentioned people), and what to drop. Ask me about any task where the deadline or importance is unclear.

How to use it

Be honest about your goals: they determine what counts as important.

Details
Time management

Weekly review

Reflect on the past week and set up the next one.

Guide me through a weekly review. Ask me these questions one at a time and wait for each answer: 1. What did I finish this week? 2. What didn't get done, and why? 3. What drained my energy? 4. What's coming up next week (deadlines, events)? 5. What are my top 3 outcomes for next week? After my answers, summarise the week in 3 bullets and propose a simple plan for next week with time blocks for my top 3 outcomes.

How to use it

Do this at the same time each week, e.g. Friday afternoon.

Details

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